2024-2025 Catalog and Student Handbook 
    Jul 13, 2024  
2024-2025 Catalog and Student Handbook

Veterans Educational and Transition Services (VETS)

The main purpose of this office is to certify the enrollment of those veterans and their dependents/spouses using veteran’s educational benefits. CSN VETS works as a liaison between the Department of Veteran’s Affairs (VA) and VA beneficiaries enrolled at CSN.

CSN and the VETS Center team treats students (including but not limited to service members and their dependents) ethically, respectfully and professionally in the marketing, recruiting and admissions process so that students can make an informed enrollment decision without being subjected to high-pressure tactics from the institution or a related contractor.

If you believe you may be eligible for Veteran’s Education Benefits, such as Chapters 33 (Transfer of Entitlement and Fry Scholarship included), 31, 35, 30, or 1606, visit the CSN VA website at csn.edu/tuition-and-financial-aid/vets-center for more details on activating your VA benefits at CSN.  In order to apply for your benefits with the VA, visit www.va.gov/education/how-to-apply/ to complete the initial application for education benefits.

Veteran Affairs Education Beneficiaries utilizing benefits for the first time at CSN must submit all of the required documentation in person or via email to the Veterans Education and Transition Services (VETS) Center. New beneficiaries accessing their benefits at CSN must complete the following steps:

  • Obtain proof of eligibility of the VA benefits.
  • Complete the Military and Veteran Student CSN application for admission.
  • Declare a major and catalog year eligible for VA education benefits by the semester deadlines.
  • Meet with a CSN VETS Center advisor to get a signed degree plan for your major (this step is waived for students pursuing a health science program, guest students, and VR&E undeclared majors).
  • Enroll in classes.
  • Complete the CSN VETS Center new student claim.

As part of utilizing the VA benefits, the CSN VETS Center is required to advise you to request official transcripts from ALL previous training, college credits, work experience, on-the-job, vocational or trade school, the Joint Services Transcript (JST), and/or Community College of the Air Force (CCAF) transcripts to be sent to the CSN Office of the Registrar.

Returning VA beneficiaries accessing their benefits at CSN must complete the following steps:

  • Submit a claim for benefits each semester you intend to use benefits.  You can find the Submit Online Claim link at https://www.csn.edu/financial-aid/vets-center.
  • If you are changing your major, there will be an option for you to notify us. Just a reminder, if you are pursuing a non-health program, you will need to meet with a CSN VETS Center advisor to for a new degree audit.  You must also declare the correct program and catalog year by the semester deadline. 

For new and returning students, once the claim has have been received, the VETS Center will begin the process of certifying your benefits to the VA.  It takes up to 30 days for the VETS Center to report courses to the Department of Veteran Affairs or Veteran Readiness and Employment (VR&E).

All VA beneficiaries must maintain Standard of Progress with a 2.00 cumulative grade point average (CGPA); a lower CGPA may result in warning, probation, and suspension. VETS will report to the Department of Veteran Affairs and Veteran Readiness and Employment (VR&E) drops during refund periods, grades of W, or AU, which could result in an over-payment of benefits and a debt to the VA and/or CSN. 

For additional information, please contact us at 702-651-5060 or csn.va@csn.edu for general information on VA education benefits.

Veterans Beneficiary Standard of Progress

The Standard of Progress for VA beneficiaries is the same policy as stated by the Office of the Registrar. Failure to follow Standard of Progress may result in the discontinuation of educational benefits.

VA Rate of Pursuit for Chapter 33 Post 9/11 Recipients

Monthly Housing Allowance (MHA) payment amounts are based on the Department of Defense’s Basic Allowance for Housing (BAH) rates for an “E-5 with dependents” for the zip code of the school. BAH rates can be found at the following website: www.va.gov/education/gi-bill-comparison-tool/institution/11908028.

Monthly Housing Allowance amounts are prorated based on a student’s benefit level and may be further reduced based on the rate of pursuit rounded to the nearest multiple of 10. Benefits are only payable when the rate of pursuit is more than 50%. Active-duty recipients and their spouses utilizing Post 9/11 benefits will not be eligible for MHA.

For students solely enrolled in distance courses and whose rate of pursuit is more than 50% will receive one-half of the BAH national average.  Please contact the CSN VETS Center to verify you have a course that meets resident requirement for housing stipend purposes.

Tuition or Fees Not Covered by VA Education Benefits

The term “tuition and fees” means the total cost for tuition and fees for a course a school charges all students whose circumstances are similar to VA beneficiaries enrolled in the same course. “Tuition and fees” does not include the cost of supplies or books that the VA beneficiary is required to purchase at his or her own expense nor does it include out-of-state tuition or the New Student Application Fee. Additionally, the VA will not cover tuition and fees for dropped or withdrawn courses.

Prior Learning Experience Transfer Credit

At the College of Southern Nevada, there are several ways in which you may be able to use your military experience to finish your degree sooner than you think. Use the links below to find out how you can maximize your training and experience as you pursue your degree at CSN.

VA beneficiaries transferring credits from regionally accredited institutions of higher education must have an official transcript mailed directly to CSN or the unopened transcript can be hand carried to the Office of the Registrar. VA beneficiaries who attended a foreign university or college must have their credits evaluated by a member of the National Association of Credential Evaluation Services (NACES).

Have questions? Please visit the Transferring to CSN webpage at https://www.csn.edu/transfer2csn.

Free Evaluation of Military Training

CSN offers a free evaluation of military training and experience for college credit. All credit granted for military training is given based on the American Council on Education (ACE) guide recommendations. To request an official evaluation of your military experience and training for college credit, please request an official transcript using the links below.

The ACE Military Guide

The ACE (American Council on Education) Military Guide (Guide to Evaluation of Educational Experiences in the Armed Services) is on the web at: www.acenet.edu/news-room/ Pages/Military-Guide-Online.aspx.
Application of Prior Learning Credit, CSN Credit and Certification of Courses

It is the student’s responsibility to submit all official transcripts for any prior military and college credits to the Office of the Registrar within 24 weeks of your matriculation. Keep in mind upon completion of the evaluation we will conduct a full audit of your file. Prior learning credit will be applied to the declared program of study’s graduation requirements in the order in which the course(s) were completed. If any prior education or experience satisfies a requirement in which benefits were received, it may cause a debt and repayment will be required. VETS can only certify courses that are included on the declared degree sheet or that are pre-requisites for courses included on the declared degree sheet that meet remaining graduation requirements for the declared program of study.

Transfer Articulation

Transfer credit awarded would be applied to a student’s program chronologically along with CSN courses.   The CSN VETS Center and graduation team will work together to ensure courses are applied appropriately to the program.

Alternative Credit Options

Many VA beneficiaries have extensive knowledge gained through prior schooling, training, or on-the-job experience. Through CSN, you may have the opportunity to earn additional credit toward your degree through a variety of options.

Practicums, Practical Experience, Practical Application, On-the-Job Training, Cooperative Education, and Clinical Experience

VA beneficiaries may be required to take practical training courses in the form of internships, practicums, or residencies depending on the academic discipline in which they are enrolled. This training may be accomplished at College of Southern Nevada (CSN) facilities or at offsite locations, depending on the specialty. All such courses share commonalities, including:

  • VA beneficiaries must register in advance, when applicable.

  • CSN instructors are responsible for developing course requirements and supervising the progress of VA beneficiaries.

  • Regular meetings between VA beneficiaries and instructors provide opportunities for guidance and evaluation. These interactions are generally held on a weekly basis.

  • Practical training experiences require significantly more time than a regular course.

  • VA beneficiaries are evaluated on their progress and assigned either a letter grade or a satisfactory/unsatisfactory grade, as determined by the appropriate academic department. The satisfactory grade is not calculated into the VA beneficiary’s GPA.

  • All practicums, internships, or residencies are granted full credit toward graduation, do not extend degree requirements, and are mandatory in several degree and credential programs.

Substitution Waivers

For VA certification purposes, completed substitution waivers are effective at the end of the term in which the course(s) was/were taken and the grade required for graduation is posted. It is the responsibility of the VA beneficiary to notify the VETS Center of any substitution waivers.

Hybrid Courses

For VA certification purposes, hybrid courses are categorized as resident courses.

Remedial Courses

Math (MATH), English (ENG), and/or Reading (READ) remedial courses (below 100 level) must be taken in-person in order to be certified. These remedial courses cannot be taken in the on-line, web-remote, or hybrid method of instruction.  This includes the supplemental MATH courses that are taken concurrently with MATH “E” courses.  Please contact the VETS Center to inquire about certification for math expanded courses.

Repeating Courses

Classes that receive a passing grade may not be repeated and certified for benefits unless the program requires a higher grade than the one achieved in a particular class to meet graduation requirements.  Classes that are failed may be repeated for benefits if the course is still needed for graduation. 

  • Example 1. If a student receives a passing grade in a pre-requisite for a required course but the grade is not sufficient as stated in the catalog, the VA will pay for the repeat.

  • Example 2. If a course is required for graduation, a VA beneficiary may repeat the course and be certified for it until it is successfully completed.

  • Example 3. If a VA beneficiary chooses to repeat a course that was successfully completed, just to improve their GPA, that course cannot be certified to VA.

Repeats related to limited entry requirements, SAP appeals, or other circumstances outside of meeting the degree requirements, the course can not be reported to the VA for benefits.
Student Military Mobilization/Activation for NSHE Institutions

The Board of Regents recognizes that many of its students serve our country in the reserve forces of the U.S. Armed Services and in the Nevada National Guard. These students are subject to unforeseen mobilization or activation in response to local, regional, national, or international emergency situations. Emergency mobilization and activation will seriously disrupt these students’ academic careers. It is the policy of the Board of Regents to minimize the effects of this disruption as much as possible. These procedures are established in accordance with Board policy (Title 4, Chapter 16), whereby the Chancellor shall develop procedures concerning the awarding of academic credit and grades, enrollment, scholarships, loans, and other appropriate matters intended to minimalize the disruption of studies for a student and the student’s spouse and dependents resulting from a call to active duty.

In order to qualify under the provisions of these policies, a student must present official military orders indicating his/her mobilization or activation to the Registrar, Dean of Students, Vice President for Student Life, or other appropriate university/ college official. The student will be informed of the procedures to be followed. If, due to time constraints between the time of notification and the time of actual mobilization or activation, the student cannot present his/her orders as required, the parents, guardians, or spouse of the student may do so. Please see Chapter 6 Section 13 of the Nevada System of Higher Education (NSHE) Procedures and Guidelines Manual for additional information.

Programs Not Approved to Receive VA Education Benefits (exceptions may be considered for VR&E students)

Associate of Applied Science Degrees

  • Aviation Technology Professional Pilot, AAS

Certificates of Achievement

  • Private Pilot, CA

  • Computer Science, CA

  • Military Medic to LPN, CA

Apprenticeship Studies All Emphases (All Emphases)

Skills Certificates / Certificates of Completion

NOTE: The Department of Veteran Affairs requires institutions to complete an 85/15 calculation. This may suspend approved programs for students to pursue in any semester.  This list is subject to change.  Please contact VETS for the most current list of programs not approved by the VA.

Payment Policy (Chapter 31 and Chapter 33) - 38 USC §3679 (e)

The College of Southern Nevada does not penalize students using VA Education benefit programs under Chapters 31 and 33 while waiting for payment from the Department of Veterans Affairs and Veteran Readiness and Employment (VR&E), providing they submit a certificate of eligibility or authorization, a written request to use such entitlement, and any additional information needed to certify enrollment.  Students will continue to have access to classes, libraries, and other institutional facilities as outlined and available in our catalog.  No late fees will be assessed and student accounts will be considered on hold. 38 USC §3679 (e).