CSN Policies provide direction and guidance that, along with Nevada System of Higher Education (NSHE) policies, assist members of the CSN Community in the daily conduct of CSN business.
These policies and procedures do not constitute a contract or implied contract. The President is vested with the right to interpret, amend or withdraw these at his discretion.
Policies and Procedures are posted on the CSN website at
csn.edu/policies-procedures.
Course Registration and Withdrawal Policy
For the most current course registration and course withdrawal dates, please visit
csn.edu/calendar.
Course Registration
Fall and Spring Semester
Full-Term (16-week courses) - Registration in a full-term class must be completed by 11:59 pm within seven calendar days of the start of the instruction. Exceptions to registration deadlines are limited to courses (use Permission form):
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for which the course catalog notes a prerequisite AND specifies that the permission of the instructor and/or department chair and/or program director is required;
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requiring auditions or try-outs;
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in the Jump Start (dual enrollment with high school) program or courses designated in a Memorandum of Understanding.
Short-Term (Less than 16-week courses) - Registration in a class must be completed by 11:59 pm on the day before the session begins. Exceptions to the registration deadline are limited to courses (use Permission form):
- for which the course catalog notes a prerequisite AND specifies that the permission of the instructor and/or department chair and/or program director is required;
- requiring auditions or try-outs;
- in the Jump Start (dual enrollment with high school) program or courses designated in a Memorandum of Understanding;
- serving as a replacement for a course cancelled within six calendar days of the start of the session.
The course registration waitlist will be functional during the late registration period without any disruption.
Summer
Registration in a class must be completed by 11:59 pm on the day before the session begins. There is no late registration period during the summer semester.
Exceptions to the registration deadline are limited to courses (use Permission form):
- for which the course catalog notes a prerequisite AND specifies that the permission of the instructor and/or department chair and/or program director is required;
- requiring auditions or try-outs;
- in the Jump Start (dual enrollment with high school) program or courses designated in a Memorandum of Understanding;
- serving as a replacement for a course cancelled within six calendar days of the start of the session.
Class Participation Policy
Class participation is an integral part of the learning experience, and, students are required to attend classes in which they are enrolled unless for institutionally approved activities or other reasons allowed under institutional policies. Instructors may set course participation requirements for their class, which may include consequences for absences, but such requirements must not conflict with institutional policies governing student absences. It is a student’s responsibility to withdraw from or drop the course they are unable or no longer wish to participate/attend on their own. Failure to drop course(s) and/or non-attendance does not release a student from the responsibility to officially drop any course(s) and may result in a failing grade and/or financial penalties.
During the 100% refund period as defined in the Semester Calendar for 16-week sessions or the first week of instruction for any other session, the college may, but is not required to, administratively withdraw a student for non-attendance and/or not meeting the prerequisites for a class. After the 100% refund period as defined by the Semester calendar, administratively withdrawn courses will remain on the student’s transcript with a status of “Withdrew-Administratively” (“WX” grade), and the student is responsible for all financial obligations associated with the course. Note that a withdrawal or drop for any reason could impact a student’s financial aid award.
Students, who without previous arrangement with the instructor or department, fail to attend the first two (2) class meetings of a course that meets multiple times per week or the first (1st) meeting of a class that meets one (1) time per week may be administratively withdrawn from the course.
Non-attendance for an online course shall be defined as failure to log into Canvas or other instructor-designated websites AND complete one educational activity such as a discussion post or assignment submission within one (1) week of the course start date without prior arrangements made with the instructor or department. A student may be administratively withdrawn from an online course(s) for non-participation or attendance per this policy.
The Office of the Registrar will process administrative withdrawals under the Class Participation Policy according to the standard deadlines for dropping and withdrawing per the Semester Calendar. A request for an administrative withdrawal must be submitted and received by the Office of the Registrar within two (2) days of the 100% drop deadline published in the Semester Calendar for 16-week sessions or two (2) days after the finish of the first week of instruction for any other session. If the request for an administrative withdrawal is not received by these deadlines, the student will be subject to a grade for the course. Deadlines and grades are the same as for a drop initiated by the student and are based on the date received by the Office of the Registrar.
For 16-week sessions, drop requests should not be initiated for a student who add a class after CSN’s add or drop period. Drop requests received after the end of the add/drop period will be recorded as course withdrawals, with a “W” grade.
While an instructor may request a student be administratively withdrawn for non-participation, the college is not obliged to drop a non-attending student. An instructor who requests a student be administratively withdrawn in accordance with this policy is required to track and report the student’s last day of participation if requested by the Office of the Registrar.
Students may appeal the administrative withdrawal to the Vice President, Academic Affairs or their designee.
An administrative drop may be initiated at the discretion of the CSN administration, in its sole discretion, where a suspended fraudulent admissions application was submitted to CSN but their actual identity has not been confirmed after attempting to do so; and/or Students, who without previous arrangement with the instructor or department, fail to comply with the Class Participation Policy as defined as “participation” by the U.S. Department of Education may be administratively withdrawn from the course.
Additionally, CSN administration may withdraw a student at any time before or during the session for just cause including, but not limited to, failure to pay for the course, violations of the Student Conduct Code, and/or any other just reasons as approved by the Vice President, Academic Affairs.
Course Withdrawal
Before withdrawing from a course, students are strongly encouraged to discuss their decisions with an academic counselor, academic advisor or success coach AND Student Financial Services as these decisions may affect a student’s financial aid and Satisfactory Academic Progress. Any such students receiving financial aid may find their awards reduced.
A student may withdraw from a course measured by time, not assignments with a grade of W during the first 60% of a session measured by time, not assignments. If the withdrawal occurs during the refund period, the class will not appear on the student’s transcript. When withdrawing from the class, the official withdrawal date is the date processed by the Office of the Registrar, not the date last attended, unless the two dates coincide. A student may not be allowed to withdraw after the last day to withdraw per the Semester Calendar. If the withdrawal occurs before the 50% refund period as defined in the Semester calendar, neither the class nor grade will appear on the student’s transcript. When withdrawing from the class, the official withdrawal date is the date the student initiates process in MyCSN or, if using a form, is processed by the Office of the Registrar, not the last date attended, unless the two dates coincide.
A student who withdraws after the 50% refund deadline but before the last day to drop with a “W” grade deadline will be assigned a “W” (withdraw grade) which will appear on the transcript but will not be calculated in the cumulative GPA. A student remains responsible for the tuition and fees associated with the withdrawn course. A grade of “F” will be recorded and appear on the transcript should a student stop attending and fail to timely and officially withdraw from the course per the final day to drop a course deadline published in the Semester Calendar.
All students on an instructor’s official class roster after the last day to drop a class with a grade of “W” deadline published in the Semester calendar must receive a grade of “A” through “D-“, “F”, “Pass”, “I” or “AU”. However, any student with documented exceptional circumstances may follow the Student Grade Appeal Policy process to request a grade change to a “W”.
